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Sr. Project Coordinator (food pantry)

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

The University of Miami/UHealth Department of SCCC has an exciting opportunity for a Full Time Sr. Project Coordinator to work at the UHealth medical campus in Miami, Fl.

CORE JOB SUMMARY
The Sr. Project Coordinator coordinates project activities to ensure projects are on schedule. This role provides administrative and logistical support including meeting arrangement, progress tracking, and documentation. In addition, this job also prepares comprehensive action plans that detail available resources, timeframes and budgets for projects.

CORE JOB FUNCTIONS
1. Assists with the assignment of tasks to internal teams to include schedule management.
2. Assists with budget preparation and tracks all project related expenditures.
3. Monitors project progress and addresses any issues that arise. Assists with the identification of completion shortfalls.
4. Acts as the point of contact and communicates the project status to relevant stakeholders. Communicates timeline changes and new information to project team.
5. Creates and maintains comprehensive project documentation, plans and reports. Ensures all needed documentation is current and properly filed and stored.
6. Ensures adherence to standards and requirements by reviewing project objectives against deliverables.
7. Organizes, attends and participates in project meetings.
8. Prepares necessary presentation materials for project meetings.
9. Records minutes and takes detailed notes during meetings.
10. Evaluates current procedures and recommends changes to improve the efficiency of planning and scheduling of projects.
11. Adheres to University and unit-level policy and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS
Education: High School diploma or equivalent required

Experience: Minimum 3 years of relevant experience required

Knowledge, Skills and Abilities:

Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
Teamwork: Ability to work collaboratively with others and contribute to a team environment.
Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Department Specific Functions

We are seeking a highly motivated Project Coordinator to support our food insecurity program at Sylvester Comprehensive Cancer Center. This individual will help manage clinical and research activities, improve participant access to food, and contribute to the operational success of the project. The ideal candidate will have a background in nutrition, public health, or a related field. A Dietetic Technician Registered (DTR) credential and ServSafe certification are preferred.

Key Responsibilities:

Assist cancer survivors with food access navigation and pantry-based support.
Support recruitment and enrollment of participants into research studies.
Coordinate scheduling and logistics for participant visits and events.
Maintain inventory and ordering of equipment and supplies.
Help collect, manage, and organize data related to participant engagement and program outcomes.
Collaborate with dietitians, social work, researchers, and community partners.
Support survey distribution and qualitative interviews.
Ensure compliance with study protocols and institutional requirements.
Participate in regular team meetings and contribute to ongoing program improvement.
Collaborates with CRANE Lab research support on the development and implementation of Lifestyle Medicine programs.

Qualifications:

Bachelor’s degree in Nutrition, Public Health, Health Education, or a related field required (preferred).
DTR credential (preferred).
ServSafe or similar certification (preferred).
Bilingual in Spanish (preferred).
Experience working with vulnerable or clinical populations preferred, especially in oncology, nutrition, or community health (preferred).
Strong organizational skills with ability to multitask and prioritize.
Excellent communication and interpersonal skills.
Comfort working with both clinical teams and community members.
Proficiency with Microsoft Office Suite and/or data entry platforms (e.g., REDCap) is a plus.

#LI-YC1

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida’s only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We’re the challenge you’ve been looking for.

The University of Miami is an Equal Opportunity Employer – Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

Concierge Coordinator

Current Employees:

The University of Mami UHealth Department of Concierge Administration has an exciting opportunity for a full time Concierge Coordinator in Palm Beach. The incumbent liaises between referral sources, hospitals, and physicians to meet the healthcare needs of patients seeking medical care within the University of Miami Health System.

CORE JOB FUNCTIONS

Coordinates the full cycle of medical services for international or VIP patients by gathering all pertinent data from patient, referring physicians, and payers.
Organizes transportation and lodging for patients transferring to or seeking services at UM facilities.
Schedules appointments, registers patients, and verifies insurance coverage.
Negotiates discount and bundled package pricing, and obtains letters of agreement and payments from self-pay patients and other payers within guidelines.
Follows up with patients and non-contracted payers to collect funds.
Serves as an after-hour contact for one week on a rotating basis.
Troubleshoots any problem independently and expeditiously.
Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions

Communicates with patients regarding our programs and services via phone calls using Nice In Contact phone system or e-mail.
Facilitates membership agreement signature and payment collection for patients interested in joining UHealth Concierge program.
Onboards new Concierge members by scheduling meet and greet meetings for patients with physicians to establish primary care provider and codes new members in Epic as well as in internal department logs for tracking purposes.
Manages medical services for UHealth Concierge members by gathering all pertinent data and coordinating as needed.
Serves as UHealth Concierge members liaison between clinical departments by gathering pertinent information from both parties to coordinate and provide quality patient care.
Schedules appointments, registers UHealth Concierge members, and verifies insurance coverage.
Communicates with UHealth Concierge members regarding estimate amounts due at point of service.
Coordinates with UHealth Concierge members time of arrival, appointment location, and appointment instructions.
Follows up with UHealth Concierge members on additional appointments needed, coordinates test scheduling and referrals.
Answers multiple UHealth Concierge member requests including incoming triage calls, responding to patient questions and then documents messages in the appropriate programs such as UCHART/EPIC or Microsoft programs.
Documents all patient interactions in department log to ensure continuity of care.
Reviews Executive Health Inbox for inquiries and provides assistance by working with various departments to handle accordingly.
Works cooperatively with colleagues and other departments including leadership to solve problems and enhance the smooth and efficient flow of the practice while displaying a positive attitude.
Responsible for regular communication of the department’s role to appropriate internal and external parties.
Troubleshoots time sensitive issues and must work well under pressure independently and/or in a collaborative environment expeditiously.
Handles Concierge membership renewal process by communicating upcoming membership expiration dates, facilitating the signature of a new agreement, and collecting payment or offboarding member should they choose not to renew.
Blocks provider schedules as needed to ensure efficient clinical workflow.
Communicates confidential information ensuring compliance with all regulatory guidelines (i.e., HIPAA) and University policies as appropriate.
Adapts to changing work demands and environment. Anticipates potential problems and assists leadership in the development of contingency plans.
Adheres to University and unit-level policies and procedures and safeguards University assets.
Must be willing to travel/float between sites.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:

Bachelor’s Degree in related field required

Experience:

Minimum 1 year of relative experience required

Knowledge, Skills and Attitudes:

Ability to communicate effectively in both oral and written form.
Ability to handle difficult and stressful situations with professional composure.
Ability to maintain effective interpersonal relationships.
Ability to understand and follow instructions.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

Training & Engagement Program Coordinator

Job Posting Title:

Training & Engagement Program Coordinator

Hiring Department:

Marine Science Institute

Position Open To:

All Applicants

Weekly Scheduled Hours:

FLSA Status:

Exempt

Earliest Start Date:

Sep 30, 2025

Position Duration:

Expected to Continue Until Sep 30, 2026

Location:

MARINE SCIENCE INSTITUTE

Job Details:

General Notes

The Mission-Aransas National Estuarine Research Reserve (Reserve) is currently accepting applications for a Training & Engagement Program Coordinator. The Training & Engagement Program (formally the Coastal Training Program) provides up-to-date scientific information and skill-building opportunities to individuals who are responsible for making decisions that affect coastal resources. The goal of the Reserve Training & Engagement Program is to support decision-making regarding coastal resource issues that is informed by the most up-to-date science and information, and improved coastal stewardship at local and regional levels.

The Training & Engagement Program audience includes resource managers, land-use planners, elected officials, regulators, land developers, community groups, environmental non-profits and coastal businesses, among others. Programming targeted to these audiences will be conducted through a variety of formats including seminars, hands-on skill training, participatory workshops, lectures and technology demonstrations. This position is directly responsible for the coordination and implementation of the Training & Engagement Program; development of planning documents (i.e., needs assessment surveys and market analyses); planning and facilitating meetings and workshops; the development of web-based materials; providing in-person and virtual training events; leveraging training and engagement expertise in collaborative science initiatives implemented by Reserve staff, and representing the Reserve at regional and national meetings.

Responsibilities

Developing and coordinating coastal decision maker workshops, and providing or facilitating technical assistance for coastal decision-maker audiences.
Conducting periodic market analysis and needs assessment with a final report of the findings for NOAA. Develop and implement periodic program evaluations and utilize this data to direct T&E program strategy.
Develops and maintains effective working relationships with members of the scientific, management, non-profit, communities to ensure accurate, easily understandable translation and transfer of information and data to decision makers.
Serves on relevant local, regional, or state-wide coordinating bodies and provides regular program updates to committee members, Reserve partners, and other stakeholders.
Prepare required semi-annual and annual reports, performance metrics, and work plans for the Reserve manager.
Initiate, develop and submit grants and related reports to augment T&E Program implementation, growth, and reach.
Participates in NERR System-wide activities, assisting in setting national priorities and participates in national meetings, liaisons with other T&E Program coordinators and programs at other NERR sites.
Manage and create content for social media to extend outreach efforts, and update/maintain T&E Program Reserve website and online calendar.
Remain current on relevant scientific and social science research.
Performing additional duties as required

Required Qualifications

B.S. degree in an environmental science or natural resources planning, management, policy or development, or another closely related field
Two years of experience in natural resources planning or applied environmental science
General knowledge of regional natural resource conservation/resilient community issues
Strong communication, organizational skills, and computer skills are essential
Experience in workshop development
Group facilitation training and experience
Ability to work independently and as part of a team

Preferred Qualifications

M.S. degree
Experience in coastal planning
Experience in environmental policy
Working knowledge of conservation and climate resilience practices
Ability to effectively understand, translate, and communicate complex scientific information
Experience preparing grant applications
Ability to work with varied interests in settings with multiple outcome goals
Level of familiarity with relevant federal agencies (NOAA, USFWS)
Familiarity with state agencies (TGLO, TPWD, TxDOT) and local agencies (ACND, CBBEP, TNC)

Salary Range

$48,000+ depending on qualifications

Working Conditions

Primarily office-based with frequent interaction with staff, volunteers, and community partners. Occasional off-site work at training locations, partner facilities, or community events.
Generally, a standard Monday–Friday schedule with flexibility for occasional evenings or weekends to support events, workshops, or outreach activities.
Physical Demands: Regularly requires sitting at a desk and working on a computer; occasional standing, walking, or lifting of materials (up to ~25 lbs) for event setup.
Travel: Local or regional travel may be required to deliver training, attend meetings, or coordinate community engagement activities.
Technology Use: Frequent use of computers, presentation equipment, online training platforms, and audio/visual tools.

Required Materials

Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English and Spanish) [PDF]
Right to Work Poster (English) [PDF]
Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

HR Coordinator, Department of Computer Science

Job Posting Title:

HR Coordinator, Department of Computer Science

Hiring Department:

Department of Computer Science

Position Open To:

All Applicants

Weekly Scheduled Hours:

FLSA Status:

Exempt

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue

Location:

AUSTIN, TX

Job Details:

General Notes

This position will support the university’s Department of Computer Science (UTCS), which boasts a top ten ranking from US News and more than 6,500 students across all programs. This places UT among the most significant intellectual hubs for computer science research and education anywhere in the world. UTCS has a close relationship with Austin’s thriving tech culture and works at the forefront of fields such as artificial intelligence, robotics, quantum computing, and cybersecurity. UTCS is seeking a human resources coordinator to support the faculty, staff, and student employees in our growing department.

Must be eligible to work in the United States on a full time basis for any employer.

Purpose

As a member of the Finance and Administration team, this position supports the Department of Computer Science with coordinating and administrating human resources activities such as hiring, onboarding, changes in employment, timekeeping, compliance, work authorizations, process improvement, and employee support. The Human Resource Coordinator applies best practices, professional acumen, and excellent customer service in all HR functional areas.

Responsibilities

Work closely with the CS Senior HR Coordinator and members of the Finance and Administration team to support the full employment lifecycle and provide comprehensive human resources support to faculty, students, and staff.
Coordinate recruitment, hiring, changes in employment, and separations. This position will have primary responsibility for student employment and will assist with staff and faculty HR tasks as needed.
Process pre-employment authorizations, coordinate and ensure I-9 compliance, and track and respond to student eligibility requirements.
Act as a department timekeeper, ensuring compliance with payroll deadlines and university and department policies.
Act as a backup for the Sr. Human Resources Coordinator
Collaborate with College of Natural Sciences and UT central HR offices, Payroll Services, and other related offices for related human resource functions.
Demonstrate exceptional customer service with both internal and external customers.
Other duties as assigned.

Required Qualifications

Bachelor’s Degree and a minimum of two years of experience in human resources. Equivalent combination of relevant education and experience may be substituted as appropriate.
Previous success working independently and in a team-oriented, customer service environment.
Demonstrated effective communication skills and the ability to support a wide range of diverse constituencies.
Ability to manage a high volume of work assignments under dynamic circumstances while maintaining accuracy, and discretion in dealing with sensitive issues.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Demonstrated knowledge of Workday and University of Texas employment policies.
Previous experience in a higher education setting working closely with faculty and graduate students.
Ability to anticipate the needs of the department proactively and develop systems to streamline processes.
Strong Excel, data tracking, and organizational skills.

Salary Range

$58,000 + depending on qualifications

Working Conditions

Typical office environment
Repetitive use of a keyboard at a workstation

Required Materials

Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest

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Employment Eligibility:

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

—-

Pay Transparency:

—-

Employment Eligibility Verification:

—-

E-Verify:

E-Verify Poster (English and Spanish) [PDF]
Right to Work Poster (English) [PDF]
Right to Work Poster (Spanish) [PDF]

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Compliance:

Administrative Program Coordinator

Job Posting Title:

Administrative Program Coordinator

Hiring Department:

Humanities Institute

Position Open To:

All Applicants

Weekly Scheduled Hours:

FLSA Status:

Exempt

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

General Notes

What benefits do I receive with UT? The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit: https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/

For more information on college staff professional development, please visit:

https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund

Purpose

Assists the Associate Director for Research Development to deliver effective programmatic, research, and grant activities on behalf of the Humanities Institute.

Responsibilities

Procurement and purchasing: Coordinate Purchase Orders, Procard payments, and other reimbursements on behalf of HI programs and HI-managed grant personnel. Create efficient processes to track and report on spending for grant and HI personnel. Communicate UT procurement and purchasing rules and guidelines and advise on best practices to complete grant and award business processes. Work with COLA CBS staff to ensure that payments are completed in a timely manner. Engage with external vendors for set-up in UT accounting system.
Project management: Provide logistical support for HI leadership to manage programming including scheduling meetings, maintaining calendars, keeping minutes, following-up on action items, running award competitions, distributing internal award opportunities, determining best practices for making awards and oversight, promoting awardees, and coordinating with departments and central COLA on administering programs. Oversee grad student project managers and provide them with training, resources, tracking tools, templates, best practices, and other related materials. Develop models and materials for GSPMs to share out with other departments, schools, and universities. Create frameworks to measure GSPM program success and monitors the program to ensure proper functioning.
Communications and website development: Produce and oversee all HI-related communications including regular newsletters, features on HI research programs and HI-managed grants, distribution of funding opportunities to stakeholders, coordination with departmental and college-level contacts to increase outreach for HI-related opportunities, HI website management and updates. Coordinate co-sponsorship requests, identify endowment funding sources, and provide publicity and graphics for events on as-needed basis Develop webpages and assemble content to feature and represent HI and its various programs for external and internal audiences. Create forms and applications for various HI competitions or programs and coordinate the review process with committee members.
Events Coordination: Work with HI leadership and HI-supported grants to plan, manage, and execute events in support of various activities, both grant-funded and HI-sponsored. Functions include vendor set-up, PO and contract creation for payments, travel set-up, RTA creation, hotel reservations, car rentals, catering ordering and logistics, ASL coordination, room reservations, on-the-ground logistics, graphic design, social media publicity campaigns, purchasing, coordination with talent and speakers, reimbursements, and coordination with COLA business offices for final payments.
Human Resources: Oversee hiring of HI personnel and HI-supported grant personnel, including background checks, EID creation, offer letter drafting, obtaining signatures, uploading documents to Workday and/or COLA HR, confirm costing allocations, submit mass hiring processes, create one-time payments, create allowances, create visiting affiliates positions, and submit TRBs. Oversee student hires as they perform work on behalf of HI.
Travel: Manage all travel for individual faculty researchers on grants, HI programs, and internal HI awards, including coordinating flights, RTAs, TRRs, travel agency facilitation, hotels, per diems, OOEFs, conference registrations, and other related expenses.
Other related functions as assigned.

Required Qualifications

Bachelor’s degree in related field. At least three years experience coordinating or administering a program. Ability to interact in a professional manner with students, faculty, staff, and the public. Excellent written and oral communication skills. Demonstrated interpersonal skills. Independent decision making and problem-solving ability.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Additional experience beyond required qualifications, including oversight of department budgets. Experience using advanced features of UT Box, DocuSign, and extensive Workday knowledge as an HR Partner. Knowledge of or interest in business process improvement. Master’s degree in related field.

Salary Range

$52,000 + depending on qualifications

Required Materials

Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest

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Employment Eligibility:

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

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Pay Transparency:

—-

Employment Eligibility Verification:

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E-Verify:

E-Verify Poster (English and Spanish) [PDF]
Right to Work Poster (English) [PDF]
Right to Work Poster (Spanish) [PDF]

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Compliance:

Access Coordinator, Disability & Access

Job Posting Title:

Access Coordinator, Disability & Access

Hiring Department:

Disability and Access

Position Open To:

All Applicants

Weekly Scheduled Hours:

FLSA Status:

Exempt

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

General Notes

Based in the philosophy that all students should be assured equal access and opportunity, Disability and Access (D&A) works to eliminate physical, instructional and attitudinal barriers by providing reasonable accommodations and fostering awareness within the University community. To learn more about Disability and Access, please visit https://disability.utexas.edu/.

Purpose

Access coordinators focus on access and accommodations for students as well as the many other accessibility areas served by D&A. The access coordinators engage in an individualized and interactive process, communicating with University students, instructors, campus stakeholders and off-campus providers to ensure accommodations are reasonable, appropriate, and comply with federal and state law and University policy. The access coordinators assist faculty and staff in the implementation of students’ accommodations and consult on creating an accessible learning environment. They also conduct campus-wide training activities for students, faculty and staff on accessibility and best practices regarding reasonable accommodations. The access coordinators review documentation and approve accommodations for other campus and auxiliary units including UEX, Texas Extended Campus, Testing and Evaluation Services, and University Housing and Dining. As access coordinators develop in their position, there will be the possibility of advancing to a senior access coordinator role. The access coordinators will maintain a caseload of 300-350 students and will report to the associate director.

Responsibilities

Conduct intake and drop-in appointments with current and prospective students and families and maintain a caseload of approximately 300-350 students. Determine reasonable accommodations and support faculty and staff in implementation of approved accommodations. Ensure accurate records are maintained in a confidential manner in keeping with the University’s document retention policy, privacy laws, FERPA and ADA requirements.
Review disability-related documentation, including psychoeducational and neuropsychological reports to determine eligibility and appropriate academic accommodations under Sec. 504 of the Rehabilitation Act, the Americans with Disabilities (ADA) Act and the ADA Amendments Act (ADAAA).
Meet with individual students for problem solving, and information dissemination using independent judgment in interpreting D&A, University, and ADA policies and procedures.
Work with individual faculty members, staff, and appropriate agencies and or individuals outside of the University to evaluate and plan necessary academic accommodations for individual students.
Work with other staff members and departments to support various accessibility-related programs, initiatives, policies, and procedures including, but not limited to, those involving housing, notetaking, deaf and hard of hearing (D/HH) services, outreach, funding/scholarships, auxiliary units, and career services.
Prepare and deliver presentations and workshops for students, faculty, and other University personnel and/or divisions regarding disability and accessibility.
Serve on assigned D&A teams in processing of services and office development. Work with other staff members on assessment goals and collecting, reviewing and interpreting departmental data.
Function as a member of D&A, assist with general functions of the office and special projects as assigned.

Required Qualifications

Bachelor’s degree in psychology, social science, behavioral science, or related field.
A combination of three years of experience administering student programs or developing student programs.
Experience reviewing psycho-educational reports, working within the guidelines of the ADA, ADAAA and Section 504.
Experience counseling students or advising college students with disabilities.
Experience with crisis management and counseling.
Excellent interpersonal skills. Professional demeanor. Excellent communication skills.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master’s degree in education, psychology, social science, behavioral science or related field.
Experience in a higher education setting.
Demonstrated effectiveness working with student populations.
Working experience determining academic accommodations, providing therapeutic services and/or completing evaluations for individuals with learning, attentional, autism spectrum, and/or psychological disorders.

Salary Range

$61,000 + depending on qualifications

Working Conditions

Typical office environment
Repetitive use of a keyboard at a workstation

Work Shift

Monday – Friday, 8 am – 5 pm

Required Materials

Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest

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Employment Eligibility:

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

—-

Equal Opportunity Employer:

—-

Pay Transparency:

—-

Employment Eligibility Verification:

—-

E-Verify:

E-Verify Poster (English and Spanish) [PDF]
Right to Work Poster (English) [PDF]
Right to Work Poster (Spanish) [PDF]

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Compliance:

Events Coordinator

Job Title

Events Coordinator

Agency

Texas A&M University

Department

Graduate And Professional School

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

What We Want

The Graduate and Professional School is seeking a Program Coordinator II – Events who will lead the planning, coordination, and execution of major events and student engagement initiatives. We are looking for a highly organized and detail-oriented individual who will play a key role in enhancing the graduate student experience through signature events such as Graduate Commencement, New Graduate Student Orientation, and the Graduate Awards Ceremony. The successful candidate will be responsible for managing all event logistics, communications, and stakeholder collaboration to ensure smooth and impactful programming. Demonstrated experience with program management systems and CRM platforms is essential to support event planning and execution. If this description sounds like a good fit for your skills and interests, we invite you to apply for this opportunity.

What You Need to Know

Salary Range: $45,000.00 – $57,740.80.00 (Based on selected hire’s qualifications)

Cover Letter & Resume: A cover letter and resume are strongly recommended.

Qualifications

Required Education and Experience

Bachelor’s degree in applicable field or equivalent combination of education and experience
4 years of experience in program coordination, event planning, or student engagement is required, with demonstrated ability to manage events or initiatives from planning through execution

Preferred Qualifications

Master’s degree in higher education administration, student affairs, communications, hospitality management, or a related field.
Five or more years of experience in event planning, student engagement, or program coordination, preferably in a higher education setting.
Experience working with graduate students, faculty, and staff across the university.
Supervisory experience, particularly in managing student employees or volunteers.
Proficiency with event management and CRM systems (e.g., SLATE, Cvent, or similar platforms).
Certified Meeting Professional (CMP) or similar event planning certification.
Experience developing and executing communication strategies for events or programs.
Demonstrated ability to use data and feedback to assess program effectiveness and inform improvements
Degree in higher education administration, student affairs, communications, or hospitality/event management is strongly preferred

Knowledge, Skills, and Abilities

Knowledge of university-level administrative practices, budget management, financial analysis, and reporting.
Understanding of graduate assistantship requirements, human resources processes, and fellowship, scholarship, and grant administration.
Demonstrated leadership, management, and supervisory skills, including the ability to coach, develop, and hold staff accountable.
Strong analytical, problem-solving, strategic planning, and decision-making abilities.
Ability to effectively build relationships, negotiate, resolve conflicts, and collaborate with internal and external stakeholders.
Advanced written, oral, and interpersonal communication skills, including public speaking and professional report writing.
Capacity to exercise sound discretion, manage competing priorities, and make complex decisions independently.
Ability to oversee multiple projects while maintaining high standards of accuracy, timeliness, and compliance.
Skill in interpreting and applying complex policies, regulations, and guidelines.
Professionalism and effectiveness in representing leadership in university and external forums.
Familiarity with Texas A&M University accounting and business services systems and software, including—but not limited to—FAMIS (Financial Accounting Management Information System), AggieBuy, Concur, Workday, Maestro, Laserfiche, Canopy, and SSO (Single Sign-On).

Responsibilities

Event Management/Supervision/Student Engagement

Leads the planning, coordination, and execution of major graduate student events, including Graduate Commencement, New Graduate Student Orientation, and the Graduate Awards Ceremony. D
Develops event concepts, timelines, and run-of-show documents
Manages all logistics such as venue reservations, catering, audiovisual needs, décor, and accommodations
Coordinates with university departments, vendors, and external service providers (e.g., photographers, rentals, transportation)
Serves as the primary point of contact for events, addressing inquiries and resolving issues to ensure successful execution
Oversees event schedules and coordinates entertainment or special activities as needed
Will be required to operate a university golf cart to travel on campus for these duties
Recruits, trains, and supervises student employees or volunteers who support event operations
Assigns tasks, sets schedules, and provides performance feedback to student staff

Program Communications and Outreach

Develops and executes communication plans to promote events and engage stakeholders
Prepares and distributes announcements, invitations, programs, and marketing materials across multiple platforms (email, websites, social media)
Coordinates with the communications team and university partners as needed
Maintains contact lists and uses CRM/event management tools to manage guest lists, invitations, and RSVPs
Ensures timely and accurate communication before, during, and after events

Event Budget and Resource Management

Monitors and manages event budgets to ensure alignment with financial guidelines and strategic priorities
Tracks expenditures, reconciles costs, and provides regular budget updates to leadership
Forecasts event-related needs and allocates resources accordingly to support efficient planning and execution
Coordinates purchasing and vendor payments in compliance with university policies
Maintains accurate financial records and documentation for all events
Collaborates with leadership to evaluate cost-effectiveness and identify opportunities for budget optimization

CRM and Data Strategy

Utilizes CRM systems (e.g., SLATE) and program management tools to support event planning and evaluation
Tracks registrations, attendance, and participant data
Sends communications and reminders through CRM platforms
Compiles post-event data and metrics (e.g., attendance, satisfaction surveys, budget reports)
Generates reports to assess event success and inform future planning

Operational Support

Assists with special projects, administrative tasks, or operational needs during peak periods
Performs other duties as assigned to support the Graduate and Professional School’s mission and goals

Who We Are

Texas A&M University’s Graduate and Professional School strives to enhance graduate experiences and development of all students, personally and professionally, foster and facilitate interdisciplinary intercollegiate graduate programs and research activities, as well as provide the highest quality support for services to advance creative scholarship and scientific inquiry. Our vision to achieve recognition as a leader in support of graduate education through innovation, exceptional service and commitment to excellence. For more information, please visit our website: grad.tamu.edu.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
12-15 days of annual paid holidays
Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
Automatic enrollment in the Teacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance for completing a degree while a Texas A&M employee
Living Well, a program at Texas A&M that has been built by employees, for employees

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experience. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

Administrative Coordinator II

Job Title

Administrative Coordinator II

Agency

Texas A&M University

Department

Vet Med-Teaching Hospital

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

The Veterinary Medical Teaching Hospital (VMTH) includes the Small Animal Hospital http://vethospital.tamu.edu/small http://vethospital.tamu.edu/small-animal-hospital animal –hospital and the Large Animal Hospital http://vethospital.tamu.edu/large –animal –hospital , both of which are dedicated to the total well-being and care of a pet throughout its lifetime. We work with great people, great clinicians, and great educators with a passion for animals and educating others that allows us to provide total care for animal patients while helping to train the next generation of veterinarians.

What we want

The Administrative Coordinator II works under general supervision and coordinates administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.

What you need to know

Salary: Will be commensurate based on the selected hire’s education and experience.

Special Instructions: A cover letter, resume, and contact information for three professional references (to include at least one previous supervisor) are strongly recommended. You may upload all three on the application under CV/Resume or upon answering the questionnaire you may attach the documents.

Qualifications

Required Education

Bachelor’s degree or equivalent combination of education and experience.
Three years of experience in office administration.

Preferred Qualifications

Experience working at an institute of Higher Education
Detailed Oriented
Good Management Skills
Strong Communication Skills

Knowledge, Skills, and Abilities

Ability to multitask and work cooperatively with others.
Knowledge of word processing, spreadsheet, database, and presentation applications.
Interpersonal and communication skills.
Planning and organization skills.
Must be able to lift/move items weighing 25 pounds

Responsibilities

Administrative Support Coordination

Provides high-level administrative support for the VMTH administrative office, including drafting and managing correspondence and communications, scheduling appointments and managing calendar.
Provides administrative support for hospital initiatives
Serves as a backup for administrative support to the Hospital Board of Directors
Monitors office procedures and ensures adherence to office protocols.
Coordinates travel arrangements and prepares itineraries.
Plans and coordinates meetings, seminars, and other special events.
Makes recommendations for process improvements or administrative changes.
Reviews and signs documents for supervisor.
Attends meetings or committees on behalf of supervisor as needed at the Veterinary Teaching Hospital.

Communication and Stakeholder Engagement

Serves as a primary point of contact for the VMTH for departments.
Serves as a primary point of contact for VMTH leadership, centralized units, and University services to ensure Associate Dean and Hospital Administrators are receiving the support needed.
Serves as the primary point of contact for the Blinn Veterinary Technician Program.
Serves as the departmental parking representative
Analyzes incoming inquiries and provides proper instructions for resolution

Special Projects and Reporting

Performs special analyses and project summaries.
Prepares and reviews operational and special reports.
Assists in the development of Hospital-level guidelines and protocols.
Serves as the award coordinator for the VMTH.

Management

Manages the administrative office to ensure effective telephone, email and mail communication are sent and received both internally and externally
Oversees and manages the front desk and conference room areas of the VMTH Administration office.
Coordinates the maintenance of office supplies and equipment.
Supervises, trains, and evaluates the work of student workers

Why Texas A&M University?

Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
12-15 days of annual paid holidays
Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
Automatic enrollment in the Teacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance for completing a degree while a Texas A&M employee
Living Well, a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

Equal Opportunity/Veterans/Disability Employer.

Program Coordinator I – Forensic Simulation

Job Title

Program Coordinator I – Forensic Simulation

Agency

Texas A&M University Health Science Center

Department

College Of Nursing

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Glimpse of the Job

Join the Texas A&M College of Nursing as a Program Coordinator I for Forensic Simulation! In this role, you will plan, organize, coordinate, and manage the day-to-day simulation course activities. You’ll manage all simulation activities to include scheduling and preparing simulations, recruiting and evaluating standardized patients, and developing standardized patient education. Your role also involves overseeing mobile simulation requests, coordinating forensic nursing coaches, and compiling essential reports. By upholding the highest standards of practice, you’ll ensure that every simulation runs smoothly and effectively, contributing to the education and training of future healthcare professionals. Your role also involves overseeing mobile simulation scheduling and requests, coordinating forensic nursing coaches for simulation courses, compiling reports, and assisting in the development of simulation scenarios. By upholding the Healthcare Simulation Standards of Best Practice™ and the Association of Standardized Patient Educators (ASPE) Standards of Best Practice, you’ll ensure that every simulation runs smoothly and effectively, contributing to the education and training of future healthcare professionals.

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

Minimum Required Qualifications

Education: Bachelor’s degree or equivalent combination of education and experience.

Experience: Two years of experience with program/project management, events planning/management, simulation, healthcare, education, technology or other related areas.

Licenses/Certifications: Obtain Certified Healthcare Simulation Educator or Certified Healthcare Simulation Operations Specialist certification within two years of employment.

Knowledge, Skills, and Abilities: Ability to multi-task and work cooperatively with others. Ability to work independently. Ability to work with individuals and communities. Ability to build and maintain positive working relationships with faculty, staff, students, and the community. Ability to work with sensitive information and maintain confidentiality. Excellent written and verbal communication skills. Time management, organizational, and prioritization skills. Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint. Attention to detail.

The well-qualified candidate will also possess

Bachelor’s degree in a health, project management, or communications-related field.
1+ year of program/project management, events planning/management, simulation, healthcare, education, or technology.
Valid State of Texas driver’s license or ability to obtain one within 30 days of employment.
Experience with performing as a Standardized Patient or Medical Teaching Associate.
Experience working with individuals and communities.
Certified Healthcare Simulation Educator, Certified Healthcare Simulation Operations Specialist, or Project Management Professional certification.
Direct customer service experience.
Knowledge of Microsoft Outlook and Teams. Knowledge of/experience with audio/visual software, including CCTV technologies and microphones.

What you need to know

Salary: Compensation will be commensurate to the selected hire’s experience.

Please note: This position is grant funded; future employment may be contingent upon future funding.

What you need to do

Apply! A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.

Some of the responsibilities include

Coordination/Operations of Forensic Simulation Program: Plan and organize simulation courses and mobile simulation, collaborate with the team for scheduling, and coordinates standardized patients and forensic nursing coaches. Interact with course participants, attends and participates in team meetings, and maintain databases. Prepare for and clean up after simulations and maintain the physical space and supplies. Maintain software competency and other specialty expertise through continuing education/practice, compile reports/program statistics, and assist with program evaluation and teaching (if applicable). Uphold Healthcare Simulation Standards of Best Practice™.
Standardized Patient Program Planning and Operations: Coordinate functions of the standardized patient program by recruiting, training, scheduling, and evaluating participants. Implement standardized patient encounters, recordings, debriefings, and evaluations, performances, and checklists. Develop and train standardized patients for specific cases. Provide customer support, participate in TeleSim events, travel as needed, plan and implement program events, and assist with their evaluation. Maintain the Association of Standardized Patient Educators (ASPE) Standards of Best Practice.
Technology: Manage audio/visual and viewing equipment, schedule and prepare for recording sessions, and troubleshoot equipment issues. Assist faculty with virtual reality activities and manage the immersive simulation environment. Maintain hologram and virtual reality equipment.
Other Activities: Maintain task trainers, conduct inventories, and order supplies. Collect data, compile reports, and ensure training areas are always clean and ready. Provide input into strategic planning, monitor budgets for programs and events, and reconcile SP invoices for payment.

Why Texas A&M University?

Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
12-15 days of annual paid holidays
Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
Automatic enrollment in the Teacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance for completing a degree while a Texas A&M employee
Living Well, a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

Equal Opportunity/Veterans/Disability Employer.

National Fellowships Program Coordinator I

Job Title

National Fellowships Program Coordinator I

Agency

Texas A&M University

Department

National Fellowships

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

What We Want

We are seeking a motivated and detail-oriented individual who is passionate about student success and thrives in a dynamic, student-focused environment. The ideal candidate will have strong editing and writing skills, the ability to manage multiple tasks and deadlines, and experience in program coordination as well as familiarity with social media content creation and a proactive, self-directed approach to learning. Experience in higher education is preferred.

What You Need to Know

Salary Range: $45,000.00 – $47,000.00 (Based on selected hire’s qualifications)

Cover Letter & Resume: A cover letter and resume are strongly recommended.

Qualifications

Required Education and Experience

Bachelor’s degree or equivalent combination of education and experience
Two years of experience in program coordination, event coordination, or closely related experience to include demonstrated experience in reviewing essays and providing constructive feedback; coordinating outreach efforts, including through social media; and organizing outreach events and managing program logistics

Preferred Qualifications

Master’s degree
Over one year of experience in program administration
Familiarity with office administration, database management, and report analysis
Experience working with high-achieving students as well as underserved populations, including student veterans
Demonstrated ability to be flexible in a changing environment while exercising initiative to accomplish tasks
Experience managing awards and handling selection processes, including recruitment
Ability to interact professionally with students, parents, and all levels of university staff regarding student issues especially regarding deadlines, emergencies, and delicate situations
Familiarity with national fellowships
Experience working with students to improve essays, résumés, and other written materials
Experience designing engaging social media content, flyers, and handouts

Knowledge, Skills, and Abilities

Strong critical thinking, initiative, and self-learning skills
Proficiency in word processing, spreadsheet (Excel), and database programs
Excellent organizational, planning, and problem-solving abilities
Strong interpersonal and communication skills, with the ability to effectively engage with students, faculty, administrators, and staff at all levels of the university
Exceptional writing and public speaking skills
Demonstrated ability to work collaboratively as part of a team and contribute to creative problem-solving
Ability to manage multiple tasks, meet deadlines, and maintain a cooperative work environment

Responsibilities

Program Coordination

Coordinates all aspects of the National Fellowships Program, including outreach (both in-person and via social media), recruitment, and selection processes for internal and external awards
Manages campus nomination processes for core scholarships such as Rhodes, Marshall, Mitchell, Churchill, Truman, Goldwater, Boren, Fulbright, Gaither, Udall, Freeman-ASIA, and Astronaut, as well as non-core awards that serve as pathways into these competitions
Provides individualized support to students, including reviewing and offering feedback on application drafts
Oversees the program’s assessment and evaluation efforts
Coordinates logistics and travel for seminars, workshops, orientations, and other special events
Handles the purchase of program materials
Prepares reports for students, prospective students, the university, and the broader community
Conducts research and recommends improvements to existing programs

Administrative

Serves as first point of contact for program information and coordinates responses to requests for program information
Supports maintenance of office databases
Tracks and monitors program budget
Coordinates with committee meetings and materials
Prepares program correspondence

Student Advising

Maintains office hours to advise students on National Fellowships opportunities

Who We Are

The National Fellowships Program provides students with the opportunity to reflect on their accomplishments and goals, synthesize their thoughts into a coherent whole, and achieve national

recognition with access to unparalleled opportunities around the world.

Why Texas A&M University?

Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
12-15 days of annual paid holidays
Up to eight hours of paid sick leaveand at leasteight hours of paid vacationeach month
Automatic enrollment in theTeacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to freeLinkedIn Learningtraining, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistancefor completing a degree while a Texas A&M employee
Living Well, a program at Texas A&M that has been built by employees, for employees

Our Commitment

Equal Opportunity/Veterans/Disability Employer.