About the role
The Fellowship Programme Administrator will be responsible for overseeing the onboarding process and administration of the Schmidt Sciences international fellowship programme and other global student fellowships and placement initiatives.
The postholder will be responsible for the operation and coordination of administrative systems to manage the programme (s) both remotely and on-campus and support the fellows in relocation and settling in, and ensure an excellent onboarding experience.
What you would be doing
- You will ensure the smooth-day-to-day running throughout the Fellowship onboarding process, including regularly contact prior to the fellow’s arrival in the UK, answering emails, speaking with fellows and acting as the logistical ‘expert’ for all details relating to the programme(s)
- You will be a point of contact for staff and fellows for the programme and other visiting fellowship programmes as required throughout the year, and to facilitate contact between students and staff to foster network building
- You will work with HR, compliance and departmental administration contacts to provide clear and up-to-date visa and enrolment information and advice
- You will collect and maintain up-to-date personal information required for records, and work with departmental administrators and HR to ensure that all fellows are correctly registered
- You will process finance requests related to the programmes, including raising and paying invoices, making internal payments and negotiation with external suppliers
What we are looking for
- Proven experience of managing a variety of administrative tasks in a busy office environment
- Shown ability to prioritise and manage a workload, take ownership of tasks, and meet deadlines across multiple projects
- Excellent communication skills (written and verbal) with the ability to communicate effectively and with a wide audience of varying levels of knowledge and expertise
- Ability to work successfully and positively with a wide variety of internal and external stakeholders, from varying backgrounds and at varying levels of seniority
- Experience using MS Office packages (Word, Excel, PowerPoint)
- Understanding and respect for confidentiality, including the integrity and sensitivity of records
- Experience of delivering excellent customer service
What we can offer you
- A unique opportunity of international relations administration experience in a busy central office of one of the UK’s most international universities
- The opportunity to continue your career at a world-leading institution and be part of our mission to continue science for humanity
- Benefit from sector-leading salary and remuneration package (including 39 days off a year and generous pension schemes)
- Interest-free season ticket loan schemes for travel
- Be part of a diverse, inclusive, and collaborative work culture with various staff networks and resources designed to support your personal and professional wellbeing.
Further information
If you require any further details on the role please contact: Francesca Skillicorn – f.skillicorn@imperial.ac.uk
Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.
Available documents
Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.
We reserve the right to close the advert prior to the closing date stated should we receive a high volume of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.
If you encounter any technical issues while applying online, please don’t hesitate to email us at support.jobs@imperial.ac.uk. We’re here to help.
About Imperial
Welcome to Imperial, a global top ten university where scientific imagination leads to world-changing impact.
Join us and be part of something bigger. From global health to climate change, AI to business leadership, here at Imperial we navigate some of the world’s toughest challenges. Whatever your role, your contribution will have a lasting impact.
As a member of our vibrant community of 22,000 students and 8,000 staff, you’ll collaborate with passionate minds across nine London campuses and a global network.
This is your chance to help shape the future. We hope you’ll join us at Imperial College London.
Our Culture
We work towards equality of opportunity, to eliminating discrimination, and to creating an inclusive working environment for all. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities. You can read more about our commitment on our webpages.
Our values are at the root of everything we do and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity, and innovation.
