Business Administrator, Senior (College of Medicine-Phoenix)

Position Highlights        

The College of Medicine-Phoenix seeks an innovative, results-oriented individual to join our team as a Business Manager, Sr. This team member will be responsible for supporting the business needs of the department of Child Health which includes the Phoenix Children’s Research Institute. This encompasses budgeting, financial and data management for the college, oversight of contract and business documentation workflows, enhancement and management of various business operations, and management of capital property inventory control. Selected candidates should possess strong skills in budgeting, financial management, reviewing, interpreting and applying policies and procedures, managing multiple projects concurrently, and effectively handling short and competing deadlines.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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Duties & Responsibilities            

Financial/Budgeting of $10-50M:

Create and manage budgets with department leaders; manage integrity of budget data in budget system for all funding sources (state, grant, gift, etc) to ensure accurate department and college reports.

Manage budget loads in university system for all assigned departments.

Work with PCH to coordinate financial fund flow between institutions, tracking and reporting.

Control and manage proper accounting and records of operational and special budgets; manage and control expenditures in accordance with budgeted amounts.

Prepare or manage preparation of financial and administrative reports needed internally and externally.

Analyze and interpret statistics, financial data, and management planning data for predicting resource needs and developing long range plans.

Manage and plan for the needs of staff, capital equipment/improvements, supplies and services.

Develop and establish procedures for the budget process and daily operations according to policies and procedures established by the department, college, university and outside governing agencies.

Payroll/Time and Labor:

Manage, plan and execute departmental funding distributions, partnering with accounting to ensure accurate and compliant annual all-funds allocations.

Advise leadership on complex personnel processes for payroll, classification, recruitment, and new hire actions to drive operational efficiency and ensure adherence to university and regulatory policies.

Oversee critical personnel action approvals, ensuring compliance with FLSA and university policies while optimizing timekeeping processes to support organizational accountability and workforce productivity.

Employee Hiring and On-boarding:

Lead coordination of faculty recruitment logistics, collaborating with department administrators to develop seamless interview experiences, including itinerary planning and travel arrangements for in-person interviews that reflect departmental priorities and professionalism.

Manage and ensure accessibility of electronic recruitment records, partnering with DO and Admini to implement efficient documentation systems that support compliance and transparency.

Support strategic hiring efforts, advising the Chair, DO, and faculty on best practices for for faculty and staff departmental recruitment in alignment with institutional procedures and workforce planning.

Partner with Finance team to align position control number (PCN) funding with departmental budgets and HR directives, ensuring financial stewardship and compliance.

Drive on-boarding excellence, collaborating with Asst/Department Coordinators to deliver streamlined on-boarding p processes, including technology setup, access provisioning, and orientation—for new faculty and staff.

Other Business Processes:

Manage communication to staff on financial and operational matters.

Serve as initial contact and manage the process for non-sponsored projects contract needs, including working with University contracting services and COM Phoenix Directors of Operations, Deans, Department Heads and Center Directors to ensure agreements are in compliance and executed in a timely manner.

Interpret, implement, develop and/or recommend changes to policies and procedures based on internal and external needs.

Represent college, department or work unit at meetings or conferences and at all levels of the university organization.

May serve as liaison during university capital inventory reporting process.

Manage a variety of business, financial and operational processes and/or projects as needed, including updating and improving processes and practices.

May supervise employees.

Knowledge, Skills, and Abilities:

Excellent verbal and written communication skills.

Skill in preparing detailed reports on a timely basis.

Demonstrated ability to analyze and problem-solve.

Demonstrated skill in working independently and within a team environment.

Ability to maintain a professional demeanor and exercise sound judgment in handling sensitive information with discretion and confidentiality.

Minimum Qualifications             

Bachelor’s degree or equivalent advanced learning attained through professional level experience required.

Five (5) years of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications              

Bachelor’s degree in Accounting, Business Administration or related field.

At least 3 years higher education or government accounting and budgeting experience, including for the various fund types (recurring operating funds, gifts, grants and indirect cost revenue, auxiliary funds, etc).

Demonstrated experience implementing zero-based budgets, including managing the annual maintenance and full budget life-cycle; including use of electronic budgeting systems and databases.

Demonstrated experience with quality process management and improvement.

At least 3 years progressive and advancing supervisory experience.