Job description
With your contribution, you ensure that the daily operations of the department run effectively and efficiently. You have an executive role in this. You also have a broad and varied range of tasks that include:
- Managing the agenda for professors and scheduling complex meetings and gatherings;
- Organizing, preparing and reporting on meetings and monitoring the implementation of agreements made and decisions taken;
- Post, correspondence and archiving;
- The administrative processing of declarations;
- Monitoring and executing processes for employees who join or leave the company;
- Coordination and organization of meetings or events and contributing to the substantive preparation;
- Act as the first point of contact for questions from employees and external parties and answer these questions or refer them as well as ensure adequate and timely handling thereof.
Job requirements
You recognize priorities, can switch between different activities without losing the overview, you are cheerful, hospitable and flexible and you are able to work both independently and in a team and you have a great learning ability. In addition:
- Do you have at least an MBO+ work and thinking level;
- Do you have an excellent command of the Dutch and English language, both spoken and written;
- Do you have experience with MS Office and can you easily learn other (administrative) systems;
- Are you able to prioritize and complete tasks in a timely manner;
- Are you reliable, discreet, flexible and accurate;
- Are you service-oriented;
- Is experience in a dynamic and complex environment such as a university an advantage;
- Are you available on Fridays in any case. Other working days in consultation.
What does UM offer?
As a Management Assistant at the Faculty of Health, Medicine and Life Sciences, you will be employed by the most international university in the Netherlands in beautiful Maastricht. We also offer you:
- Good employment conditions. The position is classified in scale 6 or 7 in accordance with the UFO profile Management/Office Assistant with a corresponding salary scale based on education and experience between € 2,872.00 and € 3,809.00 gross per month (based on a full-time employment contract of 38 hours per week). In addition to the monthly salary, an 8.0% holiday allowance and an 8.3% end-of-year bonus apply.
- An employment contract for a period of 12 months with a size of 0.6 – 0.8 FTE. If the candidate proves to be suitable, the employment contract will be converted into an employment contract for an indefinite period.
- At Maastricht University, the well-being of our employees is a top priority. We therefore have flexible working hours and the option to work partly from home if the nature of your position allows this. For this, you will receive a monthly home-working and internet allowance. If you come to work for us full-time, you are entitled to 29 vacation days and 4 additional public holidays each year, namely Carnival Monday, Carnival Tuesday, Good Friday and Liberation Day. If you make use of the option to build up compensation hours, you will be added with another 12 days. In addition, you can personalize your employment conditions using a collective labor agreement choice model.
- As Maastricht University, we have various other attractive secondary employment conditions, such as a good pension scheme with ABP and, as a UM employee, you can participate in company fitness and make use of the very extensive range of sports that we also offer to our students.
- Last but not least, the space and facilities to develop yourself: personally and in your field. We facilitate this by offering a wide range of training courses and support it through various broadly supported initiatives such as ‘recognizing and appreciating’.
The employment conditions of Maastricht University are largely laid down in the Collective Labour Agreement for Dutch Universities. In addition, local provisions apply, specific to UM. For more information, click here .
Maastricht University
Why work at Maastricht University?
At Maastricht University (UM), everything revolves around the future. That of our students because we give them a solid, broad foundation for the rest of their lives. And that of all of us through our research into solutions for issues all over the world. With our six faculties, we provide a comprehensive range of education and research.
In our education, we work with the Problem-Based Learning (PBL) method. This means that our students search for solutions to problems and issues themselves in small groups. They discuss together, draw conclusions, formulate an answer and present it to the entire group. In this way, they acquire important skills for their entire career.
UM currently has more than 22,300 students and over 5,000 employees from all over the world. This ensures an inspiring and vibrant international community.
Does this international environment in which science is central appeal to you? And do you want to contribute to this from an academic or staff position? Then you are more than welcome with your unique contribution! Because as a young European University of Maastricht, we offer perspective that we translate into your talent. You are valuable to our university and society and we inspire you to grow together with pride and pleasure.
For more information about UM click here .
Faculty of Health, Medicine and Life Sciences (FHML)
The Faculty of Health, Medicine and Life Sciences (FHML) is all about healthy living. Our research and education are not only focused on recovery but also strongly focus on prevention, maintaining health and promoting health. We aim to use our knowledge and expertise to actually ensure healthy lives for individuals and society as a whole. In education, research and care, the FHML is strongly connected to the Maastricht University Hospital, with which it forms the Maastricht University Medical Center (MUMC+).
The FHML is formed by an (inter)national community of employees and students and is the largest faculty of Maastricht University. The faculty offers a wide range of Dutch and English-language bachelor’s and master’s programmes in innovative educational concepts in which the emphasis is always on building bridges to practice.
The multidisciplinary research of the FHML focuses on a number of carefully selected current themes. In addition to research aimed at gaining new insights, it also involves research whose results can be directly translated into concrete applications and innovations. The implementation of the various research programs is organized in our six graduate schools and two institutes .
Department of Health Services Research
You will be working at the Department of Health Services Research. The department employs approximately 100 internal and 110 external staff members who are engaged in scientific research and the training of students: https://www.maastrichtuniversity.nl/research/health-services-research
Curious?
Are you interested in this great position but do you have any questions? Please feel free to contact Brigitte Caenen via 088-3887597 or b.caenen@maastrichtuniversity.nl for more information.
Apply?
Or are you already convinced and will you become our new Management Assistant? Then apply now, no later than January 26, 2025, for this position.
The first job interviews will take place on February 3 and 4, 2025. The second interviews will be held on February 13, 2025.
The vacancy is open to internal and external candidates. In the event of equal suitability, internal candidates will have priority.
Maastricht University is committed to promoting and maintaining a diverse and inclusive community. We believe that diversity in our staff and student population contributes to the quality of research and education at UM. We want to make this possible through inclusive policies and innovative projects in collaboration with students and staff. We encourage you to apply for this position.
We understand acquisition, but do not appreciate it for this position.
