Who we are
The Office of Undergraduate Recruitment handles freshman, transfer, international, and other prospective students who wish to apply to Texas A&M University. The office is also responsible for recruiting and enrollment an academically prepared student body geographically and economically varied. In addition, Undergraduate Recruitment also offers several opportunities for prospective students and their families to visit campus throughout the year to learn about the rich traditions and culture of Texas A&M University.
What We Want
We are on the lookout for a dynamic Program Coordinator who is deeply passionate about enriching the student journey from initiate interest to matriculation at our university. This role centers on coordinating, executing, and evaluating impactful on-campus programming and matriculation initiatives while supporting operations for Undergraduate Recruitment. Are you ready to inspire and engage future generations of students? Do you thrive in a role that blends creativity with strategic planning to deliver transformative experiences? If making meaningful connections and positively influencing students’ academic and personal growth excites you, then you might just be the person we are searching for!
In this role, you will:
- Develop and implement programs that align with our strategic goals, enhancing the recruitment and matriculation of students
- Collaborate closely with campus partners to ensure seamless coordination of efforts, all while adhering to the university’s objectives and compliance with risk management policies
- Provide proactive support to our dedicated team of recruiters, contributing to broader departmental objectives and ensuring that every prospective student’s experience is nothing short of exceptional
What you need to know
Salary: $45,000.00 – $57,740.80 (Based on selected candidate’s qualifications)
Cover Letter & Resume: A cover letter and resume will assist us in our review of your application materials.
Physical Requirements: Ability to move light, medium or heavy objects with assistance.
Position Details: Occasional work beyond normal office hours and/or work on weekends required. Position is located onsite at Texas A&M University, College Station, Tx Campus.
Required Education and Experience
- Bachelor’s degree or equivalent combination of education and experience
- Four years of event management, management, program planning, higher education experience with student life, or relevant experience working with prospective students in recruitment efforts for undergraduate students
Required Knowledge, Skills, and Abilities
- Ability to work as a team member in a dynamic organization, possessing a positive attitude and is customer service oriented
- Ability to perform accurately in a detail-oriented environment with good interpersonal communication skills
- Ability to organize and make decisions
- Ability to work well under pressure in a team environment
- Must be self-motivated with the ability to coordinate and attend meetings and conferences at times beyond usual working hours
- Ability to multi-task and work cooperatively with others
Preferred Qualifications
- A State of Texas class “C” vehicle operator’s license or ability to obtain within 30 days of employment
- Master’s degree in Higher Education, Social Work, Business, or related field
- More than five years of experience
- Previous experience and familiarity with Texas A&M and experience supervising student workers
- Knowledge and understanding of FERPA and SLATE
- Ability to comply with Texas A&M, System, State and Federal laws, regulations, rules, and policies
Responsibilities
Planning and Coordination
- Proposes, organizes, and executes a broad array of dynamic events, both on-campus and off-campus, which include managing publications, accommodations, itineraries, meals, and speaker selections for activities such as L.E.A.D. Summit and admitted student banquets across the state of Texas
- Coordinates logistical aspects of these programs, manages hotel reservations, and handles vendor invoices
- Manages program expenses and provides budget updates, ensuring expenses stay within projections and addressing any discrepancies
- Cultivates and maintains strong relationships with all stakeholders including clients, university staff, and outside vendors to ensure collaborative program success
- Maintains accurate records and adheres to risk management requirements
- Manages multiple projects effectively to directly contribute to the enriched experiences and successful matriculation of prospective students into the university community
Supervision
- Supervises 10 peer recruiters, oversees their hiring, training, and ongoing team management
- Manages the scheduling of peer recruiter pre and post program support, call campaigns, speaking engagements during on-campus experiences with matriculation students
- Creates opportunities to showcase the peer recruiters, highlighting their unique stories, experiences, and reasons for choosing Texas A&M in various contexts
Recruitment
- Maintains a comprehensive understanding of admissions, university information, opportunities, and policies to effectively disseminate this knowledge
- Participates in special programs and appointments, representing Undergraduate Recruitment on and off campus as a public speaker to engage interested groups
- Collaborates with the recruitment operations team in external and internal communication platforms to engage with students and parents proactively, anticipating their questions and creating informative, professional, and accessible content that fosters impactful experiences
- Sustains expertise in university processes such as housing, financial aid, parking, student activities, and initiatives aimed at student success, ensuring you are well-equipped to guide prospective students through their admission journey
Administration
- Exercises discretion and independent judgment on crucial matters, providing robust support for the Recruitment Operations team
- Develops administrative strategies and planning and executing operational activities that enhance recruitment efforts
- Coordinates expense management for matriculation events
- Maintains and communicate changes to internal policies and procedures, ensuring all team members are well-trained and informed to uphold the integrity of our recruitment operations
- Compiles program statistics
- Attends training and/or present at conferences
- Serves on office campus committees as assigned
- Performs other duties as assigned and assist the Associate Director of Recruitment Operations on projects that arise
