Job Title

Administrative Coordinator II

Agency

Texas A&M University

Department

Vet Med-Teaching Hospital

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment   

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

The Veterinary Medical Teaching Hospital (VMTH) includes the Small Animal Hospital http://vethospital.tamu.edu/smallhttp://vethospital.tamu.edu/small-animal-hospitalanimal–hospital and the Large Animal Hospital http://vethospital.tamu.edu/large–animal–hospital, both of which are dedicated to the total well-being and care of a pet throughout its lifetime. We work with great people, great clinicians, and great educators with a passion for animals and educating others that allows us to provide total care for animal patients while helping to train the next generation of veterinarians.

What we want 

The Administrative Coordinator II works under general supervision and coordinates administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.

What you need to know

Salary: Will be commensurate based on the selected hire’s education and experience.

Special Instructions: A cover letter, resume, and contact information for three professional references (to include at least one previous supervisor) are strongly recommended. You may upload all three on the application under CV/Resume or upon answering the questionnaire you may attach the documents.

Qualifications

Required Education

• Bachelor’s degree or equivalent combination of education and experience.
• Three years of experience in office administration.

Preferred Qualifications

• Experience working at an institute of Higher Education
• Detailed Oriented
• Good Management Skills
• Strong Communication Skills

Knowledge, Skills, and Abilities

• Ability to multitask and work cooperatively with others.
• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Interpersonal and communication skills.
• Planning and organization skills.
• Must be able to lift/move items weighing 25 pounds

Responsibilities

Administrative Support Coordination

• Provides high-level administrative support for the VMTH administrative office, including drafting and managing correspondence and communications, scheduling appointments and managing calendar.
• Provides administrative support for hospital initiatives
• Serves as a backup for administrative support to the Hospital Board of Directors
• Monitors office procedures and ensures adherence to office protocols.
• Coordinates travel arrangements and prepares itineraries.
• Plans and coordinates meetings, seminars, and other special events.
• Makes recommendations for process improvements or administrative changes.
• Reviews and signs documents for supervisor.
• Attends meetings or committees on behalf of supervisor as needed at the Veterinary Teaching Hospital.

Communication and Stakeholder Engagement

• Serves as a primary point of contact for the VMTH for departments.
• Serves as a primary point of contact for VMTH leadership, centralized units, and University services to ensure Associate Dean and Hospital Administrators are receiving the support needed.
• Serves as the primary point of contact for the Blinn Veterinary Technician Program.
• Serves as the departmental parking representative
• Analyzes incoming inquiries and provides proper instructions for resolution

Special Projects and Reporting

• Performs special analyses and project summaries.
• Prepares and reviews operational and special reports.
• Assists in the development of Hospital-level guidelines and protocols.
• Serves as the award coordinator for the VMTH.

Management

• Manages the administrative office to ensure effective telephone, email and mail communication are sent and received both internally and externally
• Oversees and manages the front desk and conference room areas of the VMTH Administration office.
• Coordinates the maintenance of office supplies and equipment.
• Supervises, trains, and evaluates the work of student workers

Why Texas A&M University?   

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.