Job Title

Coordinator, Facilities and Operations

Agency

Texas A&M University

Department

Athletic Director

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

What you need to know

Salary: will be commensurate based on the selected hire’s education and experience. 

Special Instructions: A cover letter, resume, and contact information for three professional references (to include at least one previous supervisor) are strongly recommended. You may upload all three on the application under CV/Resume or upon answering the questionnaire you may attach the documents.

Schedule: Ability to work nights and weekends, as well as breaks and holidays (as needed).

Qualifications

Required Education and Experience

• Bachelor’s degree or equivalent combination of education and experience.
• Two years of experience working in the live event industry and/or prior event operations related work experience.

Required Licenses and Certifications

• Must have a Class “C” vehicle operator’s license or ability to obtain within 30 days of employment.

Preferred Qualifications

• Master’s degree.
• Two or more years of related experience in athletic operations and/or operations.
• Previous experience managing a student staff.
• Knowledge of building management and venue operations.
• Familiarity with and ability to use various power tools.
• Working knowledge of Adobe Creative Suite.
• Excellent communication skills and be able to clearly communicate project goals to all members of team.
• Knowledge of NCAA and SEC Conference rules and regulations.

Knowledge, Skills, and Abilities

• Ability to multi-task and work cooperatively with others.
• Ability to allocate work assignments and/or task responsibilities, maximizing effectiveness and efficiency of self and others.
• Ability to analyze problems and develop alternative solutions.
• Strong organizational, planning, and prioritization skills.
• Working knowledge of Microsoft Office.

Responsibilities

VENUE OPERATIONS MANAGEMENT

• Identifies maintenance issues throughout athletic venues to determine the need of maintenance or repairs.
• Coordinates staff with venue requests, including furniture/equipment moves and assembly, and performing light maintenance work.
• Helps in the preparation of required work orders, prioritize, track progress and communicates with coaches and staff concerning work.
• Completes regular inspections for cleanliness, orderliness, maintenance, safety and ease of passage.
• Monitors newspapers, periodicals, websites, and other media to identify events that may have an effect on facilities and other campus resources.
• Coordinates with maintenance regarding general supply inventory and equipment storage for assigned venue including organization.
• Coordinates the maintenance of storage operations.
• Coordinates site safety and security for assigned venue.
• Serves as after-hours contact for assigned venue. Duties require the use of a University or personal vehicle.
• This position will be responsible for overseeing the Wahlberg Golf Learning Center and Sinn Academic & Wellness Center as well assisting with operations at the Bright-Slocum Center, Davis Player Development Center, and Coolidge Indoor Performance Center.

EVENT/GAME DAY VENUE MANAGEMENT

• Responsible for leading and/or assisting game day venue management for assigned operations, including set-up and breakdown of assigned athletic events.
• Provides on-site customer liaison during events. Serves as “on-call” venue manager for assigned athletic events, assisting with venue-related in-game management.
• Ensures venue is prepared for practice, competitions, and other scheduled activities.
• Coordinates with Events Management department with special events, as needed.
• Coordinates post-event review and follow-up.

GENERAL ADMINISTRATION

• Oversees Operations student assistant staff, including hiring, training, scheduling as well as daily oversight of their tasks.
• Coordinates with access management for assigned venue.
• Maintains venue operations guides for assigned venue and makes recommendations for policy and procedure implementation.
• Coordinates with branding at assigned venue.

COMPLIANCE

• Maintains continual and thorough familiarity with all applicable NCAA, Conference, and University rules and regulations.
• Establishes and ensures communication and enforcement of rules and regulations for all staff members and student workers supervised.
• Compliance is a shared responsibility.

Why Texas A&M University?   

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas 
• Health and Wellness: Free exercise programs and release time 
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.