Coordinator FHML PhD Office

Welcome to Maastricht University!

Ensure clarity and quality in FHML’s PhD process. You streamline processes and have an eye for detail and people. You enjoy contributing to effective supervision of PhD candidates and want to work in an academic environment where quality, collaboration, and development are paramount.

Coordinator FHML PhD Office 

Our goal: The PhD Office ensures a smooth PhD process and supports PhD candidates.
Your colleagues : You will work closely with the Dean’s Office department head, the PhD Affairs policy officer, the PhD Track project manager, and student assistants.

As PhD Office Coordinator, you are the primary point of contact for PhD candidates, supervisors, Research Institute coordinators, and other stakeholders. You will coordinate PhD candidate admissions and monitor the quality of the PhD process.

You will ensure that applications are processed completely and correctly and will check them against the UM PhD Regulations and internal guidelines. You will also work on the further development of the PhD Track digital system and contribute to clear, up-to-date information provision.

What you
will do • Assess and process admission applications and assessment committee proposals in PhD Track;
• Check applications against the PhD Regulations and internal guidelines;
• Act as a point of contact for PhD candidates and supervisors;
• Identify bottlenecks and propose improvements;
• Manage documentation and administration (via Corsa);
• Coordinating communication between all parties involved;
• Contribute to the further development of PhD Track;
• Keep PhD-related information on the website up-to-date;
• Support policy development and process improvement within the PhD Office.

Are you ready to set a course for the coming years? We’d love to meet you.

What you bring
: We’re not interested in ticking boxes, but in who you are and what you bring to the table. Do you recognize yourself in this?

• Experience with administrative processes. You work accurately, structured, and have an eye for regulations. Preferably, you gained this experience in higher education.
• An eye for quality. You work independently and are decisive. Quality is paramount in everything you do;
• Bilingual and professional. You communicate clearly and convincingly in both Dutch and English;
• Focused on achieving results together. You are customer-focused and enjoy collaborating;
• Curious about tomorrow. You have an affinity for digitalization, enjoy contributing to innovation, and contribute ideas for process improvement.

What does UM offer?
As a  PhD Office Coordinator for FHML  at  the Faculty of Health, Medicine and Life Sciences,  you’ll be working at the most international university in the Netherlands, located in the beautiful city of Maastricht. We also offer:

• Excellent employment conditions. The position is classified in scale 8-9 according to the UFO profile for Administrative Processes and Systems Employee, with a corresponding salary scale based on experience between €3,382.00 and €5,057.00 gross per month (based on a full-time, 38-hour per week contract). In addition to the monthly salary, an 8.0% holiday allowance and an 8.3% year-end bonus apply.
• A 12-month employment contract with a scope of 0.7-0.8 FTE. If the candidate proves suitable, the contract will be converted into a permanent contract.
• At Maastricht University, the well-being of our employees is paramount. We offer flexible working hours and the option to work partly from home, if the nature of your position allows. You’ll receive a monthly home-working and internet allowance for this. If you join us full-time, you’re entitled to 29 vacation days and four additional public holidays annually: Carnival Monday, Carnival Tuesday, Good Friday, and Liberation Day. If you use the option to accrue compensatory hours, you’ll receive an additional 12 days. You can also customize your employment conditions using a collective labor agreement (CLA) choice model.
• Maastricht University offers a variety of other excellent secondary employment benefits, including a good pension plan with ABP, and as a UM employee, you can participate in company fitness and take advantage of the extensive sports program we also offer our students.
• Last but certainly not least, the space and facilities to develop yourself: personally and professionally. We facilitate this by offering a wide range of training programs and support various broadly supported initiatives such as “recognition and appreciation.”

Maastricht University’s employment conditions are largely laid down in the Collective Labor Agreement for Dutch Universities. Local provisions, specific to Maastricht University, also apply. For more information, click here .

Maastricht University
. Why work at Maastricht University?

At Maastricht University (UM), everything revolves around the future. That of our students, because we give them a solid, broad foundation for the rest of their lives. And that of all of us, through our research into solutions for issues worldwide. With our six faculties, we provide a comprehensive range of education and research.

In our teaching, we use Problem-Based Learning (PBL). This means that our students work in small groups to find solutions to problems and issues on their own. They discuss together, draw conclusions, formulate an answer, and present it to the entire group. In this way, they acquire important skills for their entire career.

UM currently has more than 22,300 students and over 5,000 staff members from all over the world. This creates an inspiring and vibrant international community.

Does this international environment with a focus on science appeal to you? And do you want to contribute in an academic or staff position? Then you are more than welcome to make your unique contribution! Because as a young European University of Maastricht, we offer perspectives that we translate to your talent. You are valuable to our university and society, and we inspire you to grow together with pride and joy.

For more information about UM, click here .

Faculty of Health, Medicine and Life Sciences (FHML)  
FHML works on health in the broadest sense of the word: from molecule to person, and from healthcare to prevention. We train healthcare professionals and researchers through innovative educational programs and conduct groundbreaking research in the field of health and well-being. As part of Maastricht UMC+ (MUMC+), our international and interdisciplinary community forms a unique collaboration between the university and an academic hospital, where education, research, and healthcare converge.

Curious?
Interested in this exciting position but still have questions? Feel free to contact Anouk Kerkhofs, Head of the Dean’s Office, at anouk.kerkhofs@maastrichtuniversity.nl for more information. If you have any questions about the application process, please contact Doriënne Plum, Corporate Recruiter, at dorienne.plum@maastrichtuniversity.nl or +31-6-14856785.

Interested in applying?
Or are you already convinced and would you like to become our new PhD Office Coordinator FHML? Then apply for this position now, no later than August 21, 2025.
Please include a CV and cover letter with your application.
This vacancy is open to both internal and external candidates. In the event of equal suitability, internal candidates will be given preference.

Maastricht University is committed to promoting and maintaining a diverse and inclusive community. We believe that diversity in our staff and student population contributes to the quality of research and education at UM. We aim to achieve this through inclusive policies and innovative projects in collaboration with students and staff. We encourage you to apply for this position.