Job Description
The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.
Founded in 2003, it strives to address the major societal challenges of tomorrow by cultivating an interdisciplinary approach and an international outlook, investing in scientific quality and innovation, and offering personalized and multilingual teaching. The institution places particular importance on impactful research. To achieve this goal, its research priorities focus on digital transformation, medicine and health, and sustainable and societal development.
The University invests in its knowledge and technology transfer through an attractive intellectual property policy and numerous partnerships. 7,500 students are enrolled at Uni.lu, including 1,000 doctoral students. With 300 professors, students benefit from privileged access to world-renowned expertise. Times Higher Education ranks Uni.lu 20th in the Young University Ranking 2024 and among the top 250 universities in the world.
Your role
As a Team Coordinator within the new Facility Management structure, your mission will be to coordinate, organize, and optimize your team’s daily activities to ensure efficient and high-quality service. You will collaborate with the university’s various stakeholders to ensure the proper management of infrastructure and associated services. You will report directly to the Facility Management Operations team.
Your main responsibilities include:
- Coordinate and plan the operational activities of a site (Luxembourg or Belval) in accordance with the directives of the department manager
- Supervise and manage a team of permanent and temporary employees
- Implementation of a SPOC methodology on the site
- Ensure the monitoring and implementation of infrastructure management procedures and standards together with central functions
- Collaborate with internal stakeholders to ensure the successful execution of projects and adaptation to the needs of the university
- Monitoring and developing a budget
- Contribute to process optimization and continuous improvement of services / quality monitoring
- Ensure regular reporting on project progress, performance and corrective actions implemented
- Actively participate in the implementation and monitoring of performance indicators
- Manage documentation and administration of data relating to the department’s activities
- Contribute to the development and implementation of new tools and working methods
- Promote communication and knowledge sharing within the team
- Coordinate the implementation of services on the various sites, including maintenance, upkeep of technical installations and user services
- Identify and analyze technical issues, then implement appropriate solutions in consultation with the teams
- Ensure supervision of user requests
- Implementation and monitoring of contracts and framework agreements
- Participation in on-call service is required.
Your profile
- Bachelor’s degree in management, administration or relevant field, or equivalent experience / Master’s degree in civil engineering or facility management or equivalent
- Minimum 4 years of professional experience in a coordination or team management position
- Experience in an infrastructure management or facility management environment is an asset
- Ability to coordinate a team and ensure effective management of activities
- Organizational skills, rigor and the ability to manage multiple priorities in parallel
- Good command of IT tools and management systems
- Excellent communication and teamwork skills
- Fluency in English (minimum B2 level) and French (minimum C1 level), knowledge of German and/or Luxembourgish is an asset
We offer
- Multilingual and international character. Modern institution with a personal atmosphere. Staff from 90 countries. Member of the “University of the Greater Region” (UniGR)
- A modern and dynamic university. High-quality facilities. Close ties with the Luxembourg business world and labor market. A unique urban location with excellent infrastructure.
- A partner for society and industry. We collaborate with European institutions, innovative companies, the Financial Centre, and numerous non-academic partners such as ministries, local authorities, associations, and NGOs.
How to apply
Applications should include:
- Curriculum Vitae
- Cover letter
Early applications are strongly encouraged, as applications will be processed upon receipt. Please apply online through the HR system. Email applications will not be considered.
All qualified individuals are encouraged to apply. In accordance with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from people of all backgrounds and are committed to equality and respect for our employees and students.
General information:
- Contract type: Permanent
- Working Hours: Full Time 40.0 Hours per Week
- Localisation : Campus Belval
- Internal title: Team coordinator
- Job reference: UOL07219
